5% Solution for Time Management Problems

I’m really excited about this weekend’s Mastermind meeting, because so many members are at that point of taking their business to the next level.

Of course, when you jump up a level in income – as an independent website business owner – you also end up with a new set of challenges.

Finding time to do everything is one of them.

And yesterday, one of our group members, Rob King, a good ol’ Canadian boy who runs a top shop out in Newfoundland, asked me how he could manage his time and priorities better.

Here’s what I gave him – a simple 5-step system to breaking through and finally grasping control of your business.

********
Hi Rob,

This is a great topic to cover with the group. Thanks for bringing it up. We’ll discuss it with everyone on Friday.

In the meantime, this is a simple, yet powerful 5-step system for getting more done.

1) Do the Bedros Keuilian “5%-95%” list.

Write down the 5% of tasks that have the biggest ROI for your website business.

Once you’ve identified “your 5%”, you must now work to delegate the remaining 95% so that your day focuses on what Dan Sullivan (one of my mentors) calls, “your unique ability”.

2) Hire an assistant.

I know it’s an intimidating step, but I found that once I did it, I was able to double my business growth.

I found my first assistant through my own network, so I would start my search internally if I were you, because you have access to so many wonderful people through your gym.

As I understand, many bootcamp owners barter with their clients – giving away bootcamp sessions in exchange for administrative work. That may be an option.

Remember this rule:

You can’t be doing $10/hour tasks if you want to make $100K+/year.

A reliable stay-at-home mom looking for some extra cash in exchange for a few hours work per day would be a great start.

3) Start a time log.

Record what you are doing every 15 minutes for your entire day. Identify where you are most productive and what sucks your time away from you.

Emphasize the former, eliminate the latter.

Use this time log to begin structuring your day for maximum performance.

4) Script out your next work day each night at 5pm (or whenever you stop your work day).

Script your day into 30 minute blocks. You’ll have something like this (assuming an 8am start time):

  • 8:00 am – Write daily blog post
  • 8:30 am – Write workouts for bootcamp class
  • 9:00 am – Emails/FB
  • 9:30 am – Review data (i.e. sales, traffic, etc)
  • 10:00 am – break/phone calls
  • 10:30 am – Sales copy (60 minutes)
  • 11:30 am – Delegate tasks to assistant/emails
  • 12:00 pm  – Sales copy (60 minutes)
  • 1:00 pm – Lunch/check in with gym staff
  • 2:00 pm – Product creation (120 minutes with 10 minute break)
  • 4:00 pm – Write email for list or shoot video
  • 4:30 pm – Daily wrap-up and planning for next day
  • 5:00 pm – Done – off to workout and/or teach bootcamp

5) For more tips on how to get more work done in your day, please review all of my Productivity posts here.

Identify your unique ability and work it,

Craig Ballantyne
http://www.InternetIndependenceUpdates.com – On Facebook

“It’s not the daily increase but daily decrease. Hack away at the unessential.” – Bruce Lee

Title: 5% Solution for Time Management Problems

I’m really excited about this weekend’s Mastermind meeting, because so many members are at that point of taking their business to the next level.

Of course, when you jump up a level in income – as an independent website business owner – you also end up with a new set of challenges.

Finding time to do everything is one of them.

And yesterday, one of our group members, Rob King, a good ol’ Canadian boy who runs a top shop out in Newfoundland, asked me how he could manage his time and priorities better.

Here’s what I gave him – a simple 5-step system to breaking through and finally grasping control of your business.

********
Hi Rob,

This is a great topic to cover with the group. Thanks for bringing it up. We’ll discuss it with everyone on Friday.

In the meantime, this is a simple, yet powerful 5-step system for getting more done.

1) Do the Bedros Keuilian “5%-95%” list.

Write down the 5% of tasks that have the biggest ROI for your website business.

Once you’ve identified “your 5%”, you must now work to delegate the remaining 95% so that your day focuses on what Dan Sullivan (one of my mentors) calls, “your unique ability”.

2) Hire an assistant.

I know it’s an intimidating step, but I found that once I did it, I was able to double my business growth.

I found my first assistant through my own network, so I would start my search internally if I were you, because you have access to so many wonderful people through your gym.

As I understand, many bootcamp owners barter with their clients – giving away bootcamp sessions in exchange for administrative work. That may be an option.

Remember this rule:

You can’t be doing $10/hour tasks if you want to make $100K+/year.

A reliable stay-at-home mom looking for some extra cash in exchange for a few hours work per day would be a great start.

3) Start a time log.

Record what you are doing every 15 minutes for your entire day. Identify where you are most productive and what sucks your time away from you.

Emphasize the former, eliminate the latter.

Use this time log to begin structuring your day for maximum performance.

4) Script out your next work day each night at 5pm (or whenever you stop your work day).

Script your day into 30 minute blocks. You’ll have something like this (assuming an 8am start time):

8 – Write daily blog post
8:30 – Write workouts for bootcamp class
9 – Emails/FB
9:30 – Review data (i.e. sales, traffic, etc)
10 – break/phone calls
10:30- Sales copy (60 minutes)
11:30 – Delegate tasks to assistant/emails
12 – Sales copy (60 minutes)
1 – Lunch/check in with gym staff
2 – Product creation (120 minutes with 10 minute break)
4 – Write email for list or shoot video
4:30 – Daily wrap-up and planning for next day
5 – Done – off to workout and/or teach bootcamp

5) For more tips on how to get more work done in your day, please review all of my Productivity posts here:

=> http://internetindependence.com/category/productivity

Identify your unique ability and work it,

Craig Ballantyne
http://www.InternetIndependence.com
http://www.InternetIndependenceUpdates.com – On Facebook

“It’s not the daily increase but daily decrease. Hack away at the unessential.” – Bruce Lee

  • Bo

    You forgot to say that at the very beginning when you cannot afford someone to do all your less important tasks you HAVE To do everything yourself. If you don’t you won’t make it at all. Everybody says outsource. Sure, sure to incompetents for peanuts, so you can waste more time delegating and baby sitting them then doing it yourself. Once you are to a certain level where you can overpay, yes I said overpay someone who is good THEN and only then should you delegate. Remember 95% of everything is crud, and it applies to people too. All the best people are already busy and employed. Look for students and home makers, select rigorously and overpay to get and keep them.